FAQs

33K

REGISTRATION

Q: What is maximum and minimum permissible age for participation?

A: We firmly believe that anyone can run at any age. There is no upper age limit, but we will not allow children unless one of the parent is running with them.

Q: Can I pick-up my bib on the same day as the race?

A: Bibs must be picked up during the pre-race briefing on day before the race on 06th January 2023, between 05:30 PM & 07:30 PM.

Q: Once applied can I cancel my entry and get refund?

A: After registration, If you cannot participate in the race for some reason, you should notify us by 15th December 2022 and get your registration cancelled. Your registration cannot be swapped with anyone else or carried over to future editions. We will issue a refund upto1500/- for all such voluntary cancellations, subject to all slots being filled on the day of the race. If you don’t participate in the race without cancelling the registration, you will only be allowed to enter after 2 editions of Vagamon Ultrail (i.e. 2026).

Q: Can I change my race category once I have applied/my entry is confirmed?

A: Yes, please write to us. However, this facility will be only available till 15th December 2022 and is subject to qualifying criteria being filled, availability of slots and payment of balance fees.

Q: Can I transfer my registration to another person?

A: No transfers between races or transfers of race entry to another runner will be allowed i.e., Race Bibs are NOT interchangeable under any circumstances. Violation of the same will result in immediate disqualification and a possible life ban on all events organized by Soles of Cochin.

Q: How will my entry acceptance be intimated to me?

A: On successful completion of registration, you will receive a confirmation email from team@racetime.in or vagamonultrail@SolesofCochin.org. Please ensure that you set your spam filter appropriately or add these email addresses as a contact so that mails from the above email address do not go to spam folder. Closer to the event, you will receive more details on your E-mail.

Q: Can I register for Vagamon Ultrail 2023 even if I have not yet run a qualifying race?

A: No, Runners must submit the hyperlink to the timing certificate or a shareable result link or link to their ITRA profile during registration. If you have any questions, please write to us before registering. You should have run atleast a half marathon in 02:30 Hrs after 01st November 2021 to participate in 33K category race. Running the previous edition of Vagamon ULtrail or any distance above 30K in a race (within the cut-off time for that race) is also considered as a qualifying criterion for the 33K category.

Q: What is the Registration Fee for 33K?

A: 2000/- including GST & Registration portal charges. Payment Gateway charges will be at originals. For UPI payments, its a very negligible cost. Credit Card PG charges can be upto 1.9% extra.

Q: Can I register for 33K now and later book the transport package?

A: We have limited hands to manage the registration and transactions for this race. Hence you must decide whether you need the transport package at the time of race registration and book the transport package at the same time. It is not possible to book the transport package separately.

Q: Can I register on the day of the event?

A: No, registrations will be closed on 15th December 2022 or as all 150 slots get filled up. This will be strictly enforced.

Q: When is the Vagamon Ultrail 2023?

A: The next edition of Vagamon Ultrail, the 2023 one, is scheduled for 07th January 2023.

REACHING VAGAMON

Q: How can I reach Vagamon?

A: Vagamon is a hill station located in Idukki district of Kerala, India. This is at a distance of 110 Km from Kochi.

Road: Vagamon is well connected by roads, connecting it to the rest of the state.

Rail: The nearest city railway station is Kottayam, located at a distance of 60kms from Vagamon. However, no transport facilities are being arranged by the organisers from Kottayam to Vagamon. For runners interested in availing the transport facility provided by the organisers, please ensure that you disembark at Ernakulam Junction or Ernakulam Town railway station(s).

Air: The Kochi International Airport at Nedumbassery has flights from all over the world coming in almost daily. You will find no problem in flying in.

Q: Do organisers provide any transit to Vagamon, since the site is remote?

A: There is a travel package available for all categories. However unlike last year, no accommodation package is available. More details on the package and its schedule are available in the Travel & Accommodation section of the website.

Q: Is public transport available?

A: Yes. However, please note that the timings and the mode of transport (you will need to change en-route) may prove to be inconvenient for our race schedule.

Q: Is vaccination compulsory for all participants?

A: Yes. You must upload a copy of your vaccination certificate before you will be allowed to participate in the race. This is mandatory for all participants and volunteers. However, this vaccination certificate doesn't give you immunity from any future Government orders issued regarding entry of travelers to the State of Kerala.

Q: Can I reach by private vehicle?

A: Yes, Vagamon is well-connected by roads. The start-point is Vagamon Eco Adventure Park .


STAY AT VAGAMON

Q: What are the options of accommodation?

A: Details are available in the Travel and Accommodation section of our website.

Q: Is it compulsory to opt for travel package provided by the organisers?

A: No, participants can arrange their own accommodation & transport. If you chose to do so, we strongly recommend that you stay at places close to the start-point of your category, as Vagamon has very limited local transportation facilities.

Q: Are there camping facilities?

A: No, there are no camping facilities arranged by the organizers.

BIB DISTRIBUTION

Q: Where is the venue for bib distribution?

A: Bibs will be distributed to registered participants at (Vagamon Eco Adventure Park) during pre-race briefing on 06th January 2023.

Q: Can I authorize another person to pick up my race packet?

A: No. Runners are required to check-in and collect their bibs/race-packets personally. Runners cannot authorise a third party to collect the bib/race-packet on their behalf.

Q: What are the documents required at the time of BIB Pick-up?

A: All participants will be required to show a valid Government ID (Driver’s License, Passport, PAN or Voter ID) during bib collection. Participants are also requested to keep their registration confirmation email handy.

Q: Is a Govt. issued photo ID proof compulsory?

A: Yes. Failure to show a valid Government issued photo ID may result in the runner being disallowed from participating in the race.

ABOUT THE RACE

Q: How many UTMB points will be awarded for completing the Vagamon Ultrail 2023?

A: 1 ITRA Points will be awarded for all 33K finishers. Vagamon ULtrail 2023 is also a qualifying race for UTMB® and gets 20K Qualifier badge.

Q: Is there food available on the course?

A: The aid stations will be well-stocked with water, energy drinks from our Nutrition Partner (Unived Sports), fruits etc. during the race. The rest areas along the course will be additionally stocked with light snacks. We will also provide cooked food at specific aid stations/rest areas, which will be communicated closer to the race day.

Q: How many Aid Stations are on the course?

A: Aid stations will only be set up at average intervals of 10 Km along the course. There will also be some covered areas along the course for runners to stretch and lie-down for a bit. Everyone must carry mandatory 1L of bottle and they must fill it at every aid station.

Q: Where can I find a Vagamon Ultrail 2023 course map?

A: Course map section of the website.

Q: What sports drink will be available on the course?

A: We will be using Unived’s “RRUNN During” as the energy & hydration drink which will be served at all the aid-stations and rest areas on course. “RRUNN During” is a blend of carbohydrate, electrolytes, amino-acids and a key osmolyte and ensures adequate hydration and endurance through the run. Details are available at Unived Sports.

Q: Can I walk the course?

A: Yes, participants may feel free to complete the race by running, walking or crawling. However, no motion enhancing devices are permitted.

Q: What are the cut-off timings?

A: You should reach the finish before 05:00 PM. If the organizers or volunteers feel that you wouldn't reach by that time, then you could be asked to stop the race.

Q: Is Shower facility available at finish?

A: No such facility is available at the finish. A basic facility to freshen up is available at the finish line for runners who have opted our travel package.

Q: When does the finish line close?

A: The finish line for the Fun Run closes 9.5 hours from the start of the race.

Q: Where does the race start and finish?

A: Fun Run will start from Vagamon Eco Adventure Park & finish at at St. Thomas LP School, Pullikkanam.

Q: Will I be dropped back to the start point after the race?

A: There will be shuttle every 2 hours at 2:30 PM, 4:30 PM & 6:30 PM to drop the runners from finish point to the start point. This drop facility is available even if you have not opted for the travel package.

Q: What time does the race start?

A: The 33K run will start at 07:30 AM on 07th January 2023.


RESULTS AND PRIZE MONEY

Q: Where will be results published?

A: The results will be updated here. All finishers can obtain their official time from the website of our timing provider within a week following the event. Results from the run will be uploaded to the site within a week from the race day.

Q: What is the prize money for the podium finishers?

A: The Vagamon Ultrail does not have any prize money. The race is conducted purely for the love of running and for people to experience the beauty of the breathtaking route. Every runner who successfully completes their race within the stipulated time will earn a unique medal to take home. To avoid wastage, finisher medals are available only for the first 120 finishers. Medals will be sent by post to the remaining finishers.

***Timing and distance are tentative and subject to minor change.

ULTRA (60K)

REGISTRATION

Q: What is maximum and minimum permissible age for participation?

A: The minimum permissible age is 18 years as of 07th January 2023. We firmly believe that anyone can run at any age. There is no upper age limit, although we will require proof of prior completion of an event or assurance that you have put in the effort to train for a trail ultra marathon. For all participants, covid vaccination certificate must be uploaded during the registration.

Q: Can I pick-up my bib on the same day as the race?

A: Bibs must be picked up during the pre-race briefing the day before the race on 06th January 2023, between 05:30 PM & 07:30 PM, for 60K from Vagamon Eco Adventure Park.

Q: Once applied can I cancel my entry and get refund?

A: After registration, if you cannot participate in the race for some reason, you should notify us by 15th December 2022 and get your registration cancelled. Your registration cannot be swapped with anyone else or carried over to future editions. We will issue a refund upto 3000/- for all such voluntary cancellations, subject to all slots being filled on the day of the race. If you don’t participate in the race without cancelling the registration, you will only be allowed to enter after 2 editions of Vagamon Ultrail (i.e. 2026).

Q: Can I change my race category once I have applied/my entry is confirmed?

A: Yes, please write to us. However, this facility will be only available till 15thDecember 2022 and subject to free slots being available in the 33K category.

Q: Can I transfer my registration to another person?

A: No transfers between races or transfers of race entry to another runner will be allowed i.e., Race Bibs are NOT interchangeable under any circumstances. Violation of the same will result in immediate disqualification and face a potential life ban on all events organized by Soles of Cochin.

Q: How will my entry acceptance be intimated to me?

A: On successful completion of registration, you will receive a confirmation email from team@racetime.in or vagamonultrail@SolesofCochin.org. Please ensure that you set your spam filter appropriately or add these email addresses as a contact so that mails from the above email address do not go to spam folder. Closer to the event, you will receive more details on your E-mail.

Q: Can I register for Vagamon Ultrail 2023 even if I have not yet run a qualifying race?

A: No, Runners must submit the hyperlink to the timing certificate or a shareable result link or link to their ITRA profile during registration. If you have any questions, please write to us before registering. You should have atleast run a full marathon in 05:15 Hrs after 01st November 2021 to participate in 60K category race.

Q: What is the Registration Fee for 60K?

A: 3600/- including GST & registration portal charges. Payment Gateway charges will be at originals. For UPI payments, its a very negligible cost (9). Credit Card PG charges can be upto 1.9% extra.

Q: Can I register for 60K now and later book the transport package?

A: We have limited hands to manage the registration and transactions for this race. Hence you must decide whether you need the transport package at the time of race registration and book the transport package at the same time. It is not possible to book the transport package separately.

Q: Can I register on the day of the event?

A: No, registrations will be closed on 15th December 2022 or as all 150 slots get filled up. This will be strictly enforced.

Q: When is the Vagamon ULtrail 2023?

A: The next edition of Vagamon ULtrail, the 2023 one, is scheduled for 07th January 2023.

Q: Is vaccination compulsory for all participants?

A: Yes. You must upload a copy of your vaccination certificate before you will be allowed to participate in the race. This is mandatory for all participants and volunteers. However, this vaccination certificate doesn't give you immunity from any future Government orders issued regarding entry of travelers to the State of Kerala.


REACHING VAGAMON

Q: How can I reach Vagamon?

A: Vagamon is a hill station located in Idukki district of Kerala, India. This is at a distance of 110 Km from Kochi.

Road: Vagamon is well connected by roads, connecting it to the rest of the state.

Rail: The nearest city railway station is Kottayam, located at a distance of 60kms from Vagamon. However, no transport facilities are being arranged by the organisers from Kottayam to Vagamon. For runners interested in availing the transport facility provided by the organisers, please ensure that you disembark at Ernakulam Junction or Ernakulam Town railway station(s).

Air: The Kochi International Airport at Nedumbassery has flights from all over the world coming in almost daily. You will find no problem in flying in.

Q: Do organisers provide any transit to Vagamon, since the site is remote?

A: There is a travel package available for all categories. However unlike last year, no accommodation package is available. More details on the package and its schedule are available in the Travel & Accommodation section of the website.

Q: Is public transport available?

A: Yes. However, please note that the timings and the mode of transport (you will need to change en-route) may prove to be inconvenient for our race schedule.

Q: Can I reach by private vehicle?

A: Yes, Vagamon is well-connected by roads. The start-point is Vagamon Eco Adventure Park .


STAY AT VAGAMON

Q: What are the options of accommodation?

A: Details will soon be available in the Travel and Accommodation section of our website.

Q: Is it compulsory to opt for travel package provided by the organisers?

A: No, participants can arrange their own accommodation & transport. If you chose to do so, we strongly recommend that you stay at places close to the start-point, as Vagamon has very limited local transportation facilities.

Q: Are there camping facilities?

A: No, there are no camping facilities arranged by the organizers.

BIB DISTRIBUTION

Q: Where is the venue for bib distribution?

A: Bibs will be distributed to registered participants at (Vagamon Eco Adventure Park) during pre-race briefing on 06th January 2023.

Q: Can I authorize another person to pick up my race packet?

A: No. Runners are required to check-in and collect their bibs/race-packets personally. Runners cannot authorise a third party to collect the bib/race-packet on their behalf.

Q: What are the documents required at the time of BIB Pick-up?

A: All participants will be required to show a valid Government ID (Driver’s License, Passport, PAN or Voter ID) during bib collection. Participants are also requested to keep their registration confirmation email/SMS handy.

Q: Is a Govt. issued photo ID proof compulsory?

A: Yes. Failure to show a valid Government issued photo ID may result in the runner being disallowed from participating in the race.

ABOUT THE RACE

Q: How many ITRA points will be awarded for completing the Vagamon ULtrail 2022?

A: 3 ITRA Points will be awarded for all 60K finishers. Vagamon ULtrail 2023 is also a qualifying race for UTMB® and gets 50K Qualifier badge.

Q: Is there food available on the course?

A: The aid stations will be well-stocked with water, energy drinks from our Nutrition Partner (Unived Sports), fruits etc. during the race. The rest areas along the course will be additionally stocked with light snacks. We will also provide cooked food at specific aid stations/rest areas, which will be communicated closer to the race day.

Q: How many Aid Stations are on the course?

A: Aid stations will be set up at average intervals of 10 Km along the course. There will also be some covered areas along the course for runners to stretch and lie-down for a bit. Every runner must compulsorily carry atleast 1L of hydration bag and fill them at all the possible opportunity. They must also carry some snacks with them as the aid stations are far apart.

Q: Where can I find a Vagamon Ultrail 2023 course map?

A: Course map section of the website.

Q: What sports drink will be available on the course?

A: We will be using Unived’s “RRUNN During” as the energy & hydration drink which will be served at all the aid-stations and rest areas on course. “RRUNN During” is a blend of carbohydrate, electrolytes, amino-acids and a key osmolyte and ensures adequate hydration and endurance through the run. Details are available at Unived Sports.

Q: Can I walk the course?

A: Yes, participants can complete the race by running, walking or crawling. However, no motion enhancing devices are permitted. Regardless of how a participant chooses to complete the course, please note that the races have overall and stage-wise cut-off times, which all runners are required to adhere to and will be enforced strictly. And, you are not likely to reach the intermediate stage cut-offs within stipulated time, if you just resort to walking.

Q: What are the cut-off timings?

A: Runners are given a total of 12 hours from the start of the race to finish the 60K event. However, there will be multiple stage cut-offs; of 5 hours at 25 Km, and a second cut-off of 8.5 hours at 42 Km. Runners still on the course after their cut-off times (both stage and overall cut-off) will be picked up by the sweep vehicle and will not be permitted to continue the race.***

Q: Is Shower facility available at finish?

A: No such facility is available at the finish. A basic facility to freshen up is available at the finish line for runners who have opted our travel package.

Q: When does the finish line close?

A: The finish line for the 60K race closes 12 hours from the start of the race.

Q: Where does the race start and finish?

A: 60K will start from Vagamon Eco Adventure Park and finish at St. Thomas LP School, Pullikkanam. The course map is available here.

Q: What time does the race start?

A: The 60K race will start at 06:00 AM on 07th January 2023.


RESULTS AND PRIZE MONEY

Q: Where will be results published?

A: The results will be updated here soon after the race. All finishers can obtain their official time from the website of our timing provider within a week following the event. Results from the run will be uploaded to the site within a week from the race day for those interested in using Vagamon Ultrail qualify for other races.

Q: What is the prize money for the podium finishers?

A: The Vagamon Ultrail does not have any prize money. The race is conducted purely for the love of running and for people to experience the beauty of the breathtaking route. Every runner who successfully completes their race within the stipulated time will earn a unique medal to take home. To avoid wastage, finisher medals are available only for the first 100 finishers. Medals will be sent by post to the remaining finishers.

***Timing and distance are tentative and subject to minor change.